Site Information Form

All the information and data associated with a given site/location, its description, portfolios, and protocols are entered and managed using the "Site information" form. To open the site information form, do one of the following:

  • Select a site by clicking on it and then click on the "Open selected folder/location" button on the toolbar.

  • Right-click on a site and choose “Open...” from the drop-down menu.

Only one site information form may be edited at a time while several can be open simultaneously. The top of the form displays the classification path from which the form was opened and the name of the site. The name of the site may be edited here in addition to the main VGS window. The remainder of the form displays one of the four tabs:

  1. General
  2. Description
  3. Portfolios
  4. Log

1. General

When a site or location is first opened, the "General" information tab is displayed. In addition to the Site Type, Status, and Establishment Date, other information can be added to the notes section. Type and Status have a dropdown menu where you can choose the correct option for your site. Notes about specific point-in-time measures or studies done at the site should not be entered here but should be entered within the information about the studies themselves. In general, only information that pertains to the site itself should go here because studies, protocols and so forth may change over time and become outdated. At the bottom of the "General" tab page is a listing of all classification reference paths assigned to the site. The top of the form only displays the path from which the form was opened but the list at the bottom shows all paths. This provides an overview of characteristics and/or ownership of the site and is unlimited in scope, since the site may be assigned to as many classes or schema as desired. Changes to class assignments cannot be made here but are made on the main form as described in Organizing Sites.

2. Description

Information that describes the site in various ways is entered on this page including GPS location coordinates, % Slope, Slope Aspect (in degrees), and Elevation.

On the bottom of the “Description" tab are the site locators. There is no limit to the number of locators that may be entered. Where stakes or posts are used to mark sites or sampling layouts, it is recommended that coordinates be entered for more than one marker to facilitate relocating the site even if a stake or post is pushed over or removed.

To enter a new locator, click the “New” button in the Locators section. This will create a new line in the list of locators. The following items may be entered:

  1. Locator Type - Click on the drop-down list of types and choose the desired type.
  2. Primary - Check the box for the locator considered the primary locator for the site. Only one locator may be marked as primary. This field is used when study locations are exported or linked to a GIS layer to indicate which coordinates to use for plotting on a map, etc.
  3. UTM Coordinates - This is where GPS coordinates are entered. Click on the button with the pushpin icon to bring up the GPS dialog.
  4. Notes - Click the button with the pencil icon to bring up a dialog where notes can be entered about the locator, such as notes about a marker or hints on how to find it.

Entering Locator Coordinates

To add a new locator coordinate click on the button with the pushpin icon:

This will open the GPS Module:

Once the GPS dialog appears, coordinates may be entered manually or, if a compatible GPS was detected, by clicking on the "Acquire Position" button. This button will only be enabled if a GPS unit was detected and the minimum accuracy requirements are met. Once the coordinates have been entered, click on the "Select" button to accept the coordinates for entry into the locator record. Clicking the "Acquire Position" button again will reread the current location and replace the existing entry. The "Clear" button will clear the coordinates which is useful largely during manual entry, the "Clear Position" button will also clear the coordinates when using a GPS receiver. Clicking "Cancel" at any time will stop detection and return the user to the site information form.

3. Portfolios

Under the "portfolio" tab you can save images, photos, figures and documents related to a site.

This tab gives a preview of the supporting documents listed for the location including a thumbnail, date, ID, File Details, and a description of the document. There is no limit to the amount of supporting documentation that can be added to a location.

By clicking the “New Portfolio” button you will be taken to a menu to add content. You can choose the name of your portfolio(s) and add them by clicking the “Browse” button. Then you can choose if you want to store the uploaded content within the VGS data folder or if you want to reference the current file location.

Any upload you make can be cleared by clicking the “Clear” button. You can remove items by clicking the “Remove” button on the top right of the portfolio window. You may open and close your portfolios, change the display size with the slider control and view the content with the folder icons on the left side of the “Portfolios” window. To edit the content of an open portfolio, click the pencil icon on the left top of the portfolio window. To view the content of an open portfolio click the magnifying glass icon.

4. Log

The "Log" tab of the site information form lists all events stored in a VGS database related to a particular location. Whether the data were imported, recorded using field data forms, or added to the database using an office input form, the event will be listed here. The list is grouped by the form used to enter or display the data and by the date of the event with the most recent date listed first by default.

An event is a particular set of sample data for one point-in-time at a single location or site for one particular characteristic. A data form is the form on which one or more events are recorded concurrently.

Data forms may be created for the field or for the office depending on data entry needs. Each form contains panels specific to the events to be recorded and are laid out according to the sampling protocol associated with those events.

To edit the data for a single form (i.e. one group of events), highlight any row in the list and click the "Edit" button at the top of the list.

To delete a protocol, form, or event from the database, select the item to be deleted and click the "Delete" button at the top of the list. The selected item currently highlighted in the list will be deleted along with its child items. If the item or one or more children contain data, a warning will be displayed listing the data items that will be deleted. An option to cancel the deletion is provided. Deletion is permanent, so use it with care.

To add events to a site click the "New" button. See New Data Form for more details on how to create a new data form.

See New Protocol for more details on how to create, edit and use protocols.

See also

Organizing Sites/Locations | New Data Form | Appendix A: New Protocol

© Arizona Cooperative Rangeland Monitoring Program, 2018 • Updated: 01/18/18